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NIMAS in Purchase Orders & Contracts

State Education Agencies (SEAs) and Local Education Agencies (LEAs) play an important role in obligating publishers to submit NIMAS-conformant files of textbooks and related core instructional materials to the NIMAC. This is accomplished by contract or by including appropriate language in purchase orders. When a publisher has already submitted the NIMAS-conformant file for a specific title and version that is to be purchased, an assurance should be given to the SEA/LEA.

MathML facilitates the creation of accessible math and science content, especially for students with vision impairments. See MathML in NIMAS to learn more.

In addition to NIMAS-specific language, MathML should be referenced. A June 2012 letter from the Office of Special Education and Rehabilitative Services (OSERS) specifically encourages SEAs and LEAs to "ask publishers to use the MathML3 Structure Guidelines recommended by the [NIMAS] Center when requesting NIMAS files.” These guidelines reflect the most effective method of providing accessible instructional materials involving mathematical and scientific content and do not conflict with the minimum requirements in the NIMAS specification.

A sample statement that could be included in an SEA or LEA contract or purchase order follows:

By agreeing to deliver the materials marked with “NIMAS” on this contract or purchase order, the publisher agrees to prepare and submit on or before [month/day/year] a NIMAS fileset to the NIMAC that complies with the terms and procedures set forth by the National Instructional Materials Access Center (NIMAC) (IDEA Title I, Part D, sec. 674(e)).

The publisher also agrees to mark up materials eligible for NIMAS submission that contain mathematical and scientific instructional content by using the MathML modular extension of the DAISY/NIMAS Structure Guidelines, as posted and maintained at the DAISY Consortium website (refer to the latest applicable version).

Should the vendor be a distributor of the materials and not the publisher, the distributor agrees to immediately notify the publisher of its obligation to submit NIMAS filesets of the purchased materials to the NIMAC. The files will be used for the production of accessible formats as permitted under the law for eligible students (IDEA Title I, Part B, sec. 612(a)).

For additional information about NIMAS and the NIMAC, please refer to NIMAS & NIMAC and the NIMAC website.

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